North Dakota State Historical Records Advisory Board
Long Range Plan
Role and functions of SHRAB
The State Historical Records Advisory Board (SHRAB) was established in 1976, with a coordinator and board members appointed by the governor. The board operates under procedures established in the Code of Federal Regulations (CFR). Most board members must have recognized experience in the administration of historical records or archives. Changes in the CFR in 2006 make the head of the state archival program or agency the ex officio coordinator.
The board developed long-range planning documents in 1982, 1995, and 2006. The 1995 report, “Preserving North Dakota’s Collective Memory: A Collaborative Agenda,” remains relevant in its outline and identification of key themes for records preservation. However, the agenda laid out in the 1995 report is generally outdated and unrealistic in its expectations of both board and institutional activities. The SHRAB is an advisory body and most activities rely on institutional efforts. The SHRAB role is to provide whatever support and assistance it can to further the preservation of and improved access to historical records and to meet any other mandated activities. The Board acts as a state-level review body for proposals as defined in the National Historical Publications and Records Commission's (NHPRC) grant program guidelines.
The board provides a mechanism for regular and formal communication among the state's three major repositories as long as all three are represented on the board. There is a need to encourage and extend that cooperation and coordination of activities to all groups and organizations with an archival component throughout North Dakota.
The SHRAB needs to raise the awareness level for records issues and to act as the spokesperson for records issues. A basic, consistent message needs to be broadcast regarding the importance of the state's history and the dangers of historical documentation being lost or destroyed. Key to the preservation of that documentation is the support of archival institutions.
Obstacles to access:
Will publicize the Cultural Heritage grant program and encourage historical organizations to apply for funds to improve physical space, or hire consultants or interns to inventory or rehouse collections.
The State and National Archives Partnership (SNAP) grants funded by the NHPRC have been approved for additional rounds continuing to improve SHRAB relationships with regional historical organizations and increasing access to historical images through digitization.
Care of Collections - Training
Will offer a workshop on basic preservation as needed.
Heightened public awareness -
Will support the bills in Congress for supporting historical records initiatives which if passed will bring money to North Dakota to be regranted by the SHRAB to organizations around the state to aid in the preservation of and access to records.
612 East Boulevard Ave.
Bismarck, North Dakota 58505
Museum Store: 8am - 5pm M-F; Sat. & Sun. 10am - 5pm.
State Archives: 8am - 4:30pm., M-F, except state holidays, and 2nd Sat. of each month, 10am - 4:30 pm.
State Historical Society offices: 8am - 5pm M-F, except state holidays.
phone: (701) 328-2666
fax: (701) 328-3710