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Manuscripts by Subject - Education - #10290

Title: North Dakota Education Association Records

Dates: 1887-1982

Collection Number: 10290

Quantity: 5.25 feet

Abstract: Consists of minutes, convention proceedings, subject files, chronological files, programs, financial records, miscellany, and publications.

Provenance:  The State Historical Society of North Dakota acquired the North Dakota Education Association Records as a gift from the North Dakota Education Association in November 1982 and January 1983.  Juliann Henriksen prepared the inventory to the North Dakota Education Association Records in February 1984.

Property rights:  The State Historical Society of North Dakota owns the property rights to the collection.

Copyrights:  The donor has transferred such copyrights as it possesses in this collection to the State Historical Society of North Dakota. Consideration of all other copyrights is the responsibility of the author and publisher.  Researchers should consult the 1976 Copyright Act, Public Law 94-553, Title 17, U.S. Code and an archivist at this repository if clarification of copyright requirements are needed.

Access:  This collection is open under the rules and regulations of the State Historical Society of North Dakota.

Citation:  Researchers are requested to cite the collection title, collection number, and the State Historical Society of North Dakota in all footnote and bibliographic references.

Transfer:  A list of publications transferred to the Library in February 1984 is located at the end of the inventory.

HISTORICAL SKETCH

In 1883 a meeting was held to organize a teachers' association in Dakota Territory. The group met again in 1884 but held no other meetings until 1887.  The teachers' association formed into a permanent organization now known as the North Dakota Education Association. Its constitution states a two-fold purpose: 1) to advance the educational interests of the children of North Dakota; and 2) to improve the professional status and welfare of its members.  The North Dakota Education Association is governed by an eleven member board of directors.

A personnel shortage limited the Association's early endeavors to hold annual conventions and formulate policy.  In 1921 a full time executive secretary was employed, a monthly publication issued, and the constitution was changed to provide for district associations. In 1930 the Representative Assembly was established.  To bring the North Dakota Association closer to its members, provision was made for Local Units in 1934.

Since 1956 the professional staff has increased to include an assistant executive secretary, an editor information specialist, a director of field services, and part-time field service people.  In 1969 the Association retained a Bismarck law firm to provide legal services for the Association and its membership.

Source:  The North Dakota Education Association Records

SCOPE AND CONTENT

The North Dakota Education Association Records date from 1887 to 1982 and occupy five and one-fourth feet.  The records have been divided into seven series: minutes, transcripts of convention proceedings, subject files, chronological files, programs, financial records, and miscellany.

The minutes series dates from 1887 to 1976, occupies .5 feet, and consists of annual budgets, constitutional revisions, motions, and resolutions from meetings of the Board of Directors, Representative Assemblies, Northwest Division, Second and Third Grade Section, and Rural Sectional.

The transcripts series dates from 1930 to 1975, occupies .5 feet, and are the proceedings recorded verbatim by a stenographic firm of the Representative Assemblies. 

The subject files series dates from 1938 to 1965, occupies .75 feet, and consists of correspondence, committee reports, budgets, departmental minutes, news releases, and conference information.

The chronological files series dates from 1964 to 1966, occupies .25 fet, and contains incoming and outgoing correspondence of the Association's administrative personnel.

The program series dates from 1912 to 1982, occupies .5 feet, and consists of programs for annual state, division, and North Dakota Association of School Administrators conventions.

The financial records series dates from 1915 to 1981, occupies 1.5 feet, and consists of annual audit reports, payment ledgers, voucher payment approvals, expenditure classifications, account books, check registers, employee payroll records, a membership receipt ledger, receipts, a receipt ledger, and a cash ledger.

The miscellany series dates from 1964 to 1970, occupies 1.25 feet, and consists of a leadership training manual, a National Council of State Education Associations report, ephemera, newspaper clippings, a scrapbook, and an enforce computer listing.

SERIES DESCRIPTION

Series I.                Minutes, 1887 to 1976, Box 1

Consists of annual budgets, constitutional revisions, motions, and resolutions.

Series II. Transcripts, 1930 to 1975, Box 1-2

Consists of the proceedings recorded verbatim by a stenographic firm of the Representative Assemblies.

Series III.             Subject Files, 1938 to 1965, Box 2
Consists of correspondence, committee reports, budgets, departmental minutes, news releases, and conference information.

Series IV.             Chronological Files, 1964 to 1966, Box 2
Consists of incoming and outgoing correspondence of the Association's administrative personnel.

Series V.              Programs, 1912 to 1982, Box 3
Consists of programs for annual state, division, and North Dakota Association of  School Administrators conventions.

Series VI.             Financial Records, 1915 to 1981, Box 3-4
Consists of annual audit reports, payment ledgers, voucher payment approvals, expenditure classifications, account books, check registers, employee payroll records, a membership receipt ledger, receipts, a receipt ledger, and a cash ledger.

Series VII.            Miscellany, 1964 to 1970, Box 4-5
Consists of a leadership training manual, a National Council of State Education Association's report, ephemera, newspaper clippings, a scrapbook, and an enforce computer listing.

BOX / FOLDER INVENTORY

Series I.  Minutes

Subseries 1.  State - Board of Directors

Box 1:
1 1887-1902
2 1903; 1921-1942
3 1942-1946
4 1946-1957
5 1957-1965
6 1966-1971
7 1972-1976

Subseries 2.  State - Representative Assembly

8 1931-1932; 1946-1962
9 1963-1969

Subseries 3.  Miscellaneous

10 Northwestern Division, 1913-1958
11 Second and Third Grade Section, 1965-1971
12 Rural Sectional, 1955-1965

Series II.  Transcripts

13 1930
14 1933
15 1935
16 1936
17 1937
18 1938
19 1966
20 1970
21 1971
22 1972
23 1973
24 1974

Box 2:
1 1975

Series III.  Subject Files

2 American Association of School Administrators, 1956
3 Badges, n.d.
4 Budget, 1963-1966
5 Budget - Department of Classroom Teachers, 1955-1957
6 Centennial Celebration, 1957
7 Committee Assignments, 1947-1963
8 Committee Reports, 1964-1965
9 Constitution - Department of Classroom Teachers, 1956;1963
10 Convention Information, 1958
11 Correspondence - Board of Directors, 1959-1964
12 Correspondence - Outgoing, 1955-1957
13 Correspondence - Outgoing, 1964
14 Correspondence - Outgoing, 1965
15 Correspondence - Incoming, 1940; 1954-1958
16 Correspondence - Incoming, 1964
17 Defense of the Common Schools Committee, 1946
18 Board of Directors, n.d.
19 District Conferences, 1956-1957
20 District Conferences, 1958
21 Drive-In Conference, 1964-1965
22 Elections, 1956-1958
23 Teacher Exchange, 1956-1957
24 Federal Income Tax - Research Division, 1955-1957
25 Leadership Conference, 1955-1956
26 Leadership Conference, 1956-1958
27 Legislative Committee, 1956-1957
28 Local Presidents, County Superintendents and Officers, 1956
29 Local Projects Awards Committee, 1955-1957
30 Magazine Report, 1956-1957
31 Manual, n.d.
32 Minutes - Department of Classroom Teachers, 1955-1958
33 News, 1957
34 Out-of-State Meetings, 1964-1965
35 Pacemakers, 1965
36 Teacher Placement, 1956
37 Regional Conference, 1957
38 Resolutions - Department of Classroom Teachers, 1956-1961
39 Social Security, 1938
40 Teacher Welfare, 1954-1964
41 Miscellaneous - Department of Classroom Teachers, 1955
42 Miscellaneous

Series IV.  Chronological Files

43 October 1964
44 November 1964
45 December 1964
46 April 1965
47 May 1965
48 July-September 1965
49 October 1965
50 November-December 1965
51 January 1966
52 February 1966
53 March 1966
54 April 1966
55 May 1966
56 June 1966
57 August-October 1966

Series IV.  Programs

Subseries 1.  State

Box 3:
1 1912-1931
2 1932-1946
3 1947-1957
4 1958-1967
5 1968-1974
6 1975-1979
7 1980-1982

Subseries 2.  Division

8 Northeast, 1946-1959
9 Southeast, 1947-1955
10 Northwestern, 1915-1960
11 Southwestern, 1946-1962

Subseries 3.  Miscellany

12 North Dakota Association of School Administrators, 1960, 1966
13 Concerts, 1929-1951

Series VI.  Financial Records

Subseries 1.  Annual Audit Reports

14 1937-1953
15 1954-1962; 1964-1966
16 1967-1974
17 1975; 1976; 1979; 1981

Subseries 2.  Payment Ledgers

18 1935-1940
19 1939-1945
20 1944-1948
21 1948-1950
22 1950-1953
23 1953-1956
24 1956-1959

Subseries 3.  Voucher Payment Approvals

25 1936-1942
26 1946-1957
27 1957-1962

Subseries 4.  Expenditure Classifications

28 1922-1930

Box 4:
1 1930-1937
Bundle 1   1937-1949
Bundle 2   1949-1958

Subseries 5.  Account Books
                                                                                                                  
2 1973-1974
3 1974-1975
4 1975-1976
5 1976-1977
6 1977-1978

Subseries 6.  Check Register

Oversize 1           1936-1939
Oversize 2           1939-1944
Oversize 3           1944-1951
7 1951-1957
8 1965-1973

Subseries 7.  Miscellany

9 Membership Receipt Ledger, 1922-1939
10 Employee Payroll Record, 1942-1955
11 Receipt Ledger, 1963-1973
12 Receipts, 1945-1946
13 Cash Ledger, 1915-1926
14 Miscellany, 1957-1960

Series VII.  Miscellany

15 Leadership Training Manual
16 National Council of State Education Associations Report, 1970
17 Ephemera

Box 5:
1 Ephemera
2 Ephemera
3 Ephemera
4 Newspaper Clippings
Oversize 4           Scrapbook
Oversize 5           Enforce Computer Listing, 1964-1965

 

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